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Company incorporation checklist

Incorporation preparation · Director KYC, capital and registered office

Proposed company name

Authorized capital

Paid-up capital

Use this list to gather the documents and details needed before a company incorporation filing. Tick what you have and note what is missing. Requirements can vary with company type, number of directors, shareholding and premises — this is a general checklist, not a completion guarantee.

01 Director documents

Director Aadhaar cardA clear copy for every director. The name and address should match the PAN and other records. Director PAN cardA clear copy for every director. The name must match the Aadhaar card. Director photographA recent passport-size photograph for each director, with a plain background. Director mobile numberAn active mobile number for each director for OTPs and portal verification. Director email IDAn active email address for each director for filing and communication. Director last three months' bank statementThe latest three months for each director, showing the name and address clearly.

02 Company details and capital

Authorized capitalThe proposed authorized share capital for the company. Paid-up capitalThe initial paid-up capital and the shareholding split between directors or shareholders. Company email IDThe proposed official email address for the company.

03 Registered office

Place of business electricity bill receiptA recent electricity bill for the proposed registered office, showing the address clearly. Rental agreement and NOCThe rent or lease agreement and a no-objection certificate from the owner, where the premises are rented.

04 Filing preparation

DIN and DSCExisting DIN details or consent to coordinate a new application, and a valid DSC for each signatory. Proposed company names and business activityTwo or three name options in order of preference, with a clear description of what the company will do. Name conflicts and sector approvalsCheck for similar names or trademarks, and note any licence or approval needed for the proposed activity. Shareholding planWho holds what, the percentage and any agreed vesting or transfer terms. KYC consistency and signed formsNames, dates of birth and addresses should match across PAN, Aadhaar and bank records. Confirm who will sign each form. Filing fees and resubmission planSeparate MCA and government fees, stamp duty and DSC costs from professional fees. Know who will respond to a query.

05 After incorporation

Certificate of incorporationSave the certificate and company master data. PAN and TANConfirm the tax registrations that apply and keep the records together. Bank accountOpen the company account and keep the board resolution and KYC ready. GST and licencesRegister where required and diarise the first return or compliance date. Annual complianceNote the first MCA annual filing, bookkeeping and audit requirements.

Need help with a document or a notice?
Call +91 94453 21824 or email intellitaxsolutionsofficial@gmail.com. Office hours: Mon–Sat, 10:00–18:00.

General information only · Last reviewed 25 October 2026 · Intellitax Solutions · Chennai