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Payroll and TDS checklist

Monthly payroll and quarterly TDS · Inputs, deductions and returns

Use this list to gather payroll inputs, TDS deductions, challans and return data before a monthly payroll run or quarterly TDS filing. Tick what you have and note what is missing. Requirements vary by entity, deductee type and section — this is a general checklist, not a filing guarantee.

01 Payroll inputs

Employee master listNames, PAN, UAN, ESI numbers, bank account and IFSC for every employee. Attendance, leave and overtimeApproved attendance, leave, overtime and shift records for the month. Salary structure and revisionsBasic, HRA, allowances, deductions and any increment or revision. New joiners and exitsAppointment letters, resignation or relieving letters and full-and-final statements. PF, ESI and professional taxRegistration numbers, monthly contributions and any coverage or exemption change.

02 TDS and returns

Deductor and TAN detailsLegal name, TAN, address and the person responsible for deductions. Vendor and contractor paymentsInvoices, PAN, section, threshold and payment dates. TDS rates and thresholdsSection-wise mapping, lower or nil deduction certificates and prior-year carry-forward. Challans and payment proofsBSR code, challan identification number, amount, date and bank acknowledgement. Quarterly return data24Q/26Q data, prior corrections, acknowledgement and reconciliation with books.

Need help with payroll or a TDS return?
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General information only · Last reviewed 25 October 2026 · Intellitax Solutions · Chennai